Procurement Reference Number: MEC/2025/20261CT/BE/T/NCB/010
Date of Issue: 28 January 2026
Closing Date: 16th February 2026
The Malawi Electoral Commission (MEC) is a Constitutional Body created to supervise and direct the conduct of all statutory elections and the determination of constituency and ward boundaries on behalf of the Malawi Government. MEC intends to use part of its budgeted funds in the 2025/2026 financial year to procure Ricoh IM 6010 and HP880z printer toners.
1. Malawi Electoral Commission (MEC) is inviting sealed bids from eligible bidders as follows:
| LOT # | PROCUREMENT REFERENCE # | DESCRIPTION |
| 1 | MEC/2025/2026/CT/BE/T/NCB/010 | Supply and delivery of Ricoh IM 6010 printer toners |
| 2 | МЕС/2025/2026/СТ/ВЕ/Т/NCB/010 | Supply and Delivery of HP 880z printer |
2. Bidding will be conducted in accordance with the open National Competitive Bidding (NCB) procedures contained in the Government of Malawi's Public Procurement Legal Framework and is open to all bidders.
3. Interested bidders may obtain further information and/or inspect the bidding documents at the following address during working days from 8:00 am to 4:00 pm: The Secretary, Internal Procurement and Disposal Committee, Malawi Electoral Commission, Chisankho House, City Centre, Private Bag 113, Lilongwe. Email: procurement@mec.org.mw.
4. Bidding document in English may be purchased from the MEC Accounts office at a non-refundable fee of K10,000.00 payable through an FDH Bank Account: Malawi Electoral Commission, Account: 1040000098847, Blantyre Branch. Bidders should then collect their bidding documents from the Procurement Department after presenting a receipt as proof of payment.
Sealed bids clearly marked "Printer Tonners" must be delivered to the address below at 5(a) and deposited in the tender box located at the Reception of MEC Head Offices in Lilongwe in the Procurement Department at or before 10:00 Hours Local Time on 16th February 2026. Late bid will be rejected. Bids will be opened in the presence of the bidders' representatives who choose to attend at the address below at 5(b) at 10:00 hours local time on 16th February, 2026.
5. Addresses for Submission and Opening of Bids
(a) Address for Submission of Bids:
The IPDC Chairperson,
Malawi Electoral Commission.
Chisankho House,
City Centre,
Ground Floor,
Procurement Department Reception,
Private Bag 113,
Lilongwe,
Malawi.
(b) Address for Opening of Bids:
Malawi Electoral Commission's Boardroom,
2nd Floor,
Chisankho House,
City Centre,
Off Independence Drive.
Lilongwe,
Malawi