1. The Government of Malawi (GOM) has secured a grant from the International Development Association (IDA) of the World Bank to assist in improving resilience to water-related climate shocks under the Regional Climate Resilience Program for Eastern and Southern Africa 2 (RCRP-2), and intends to apply part of the proceeds toward payments under the contract for Supply and Delivery of ICT and Office Equipment for Project Coordinating Unit and Project Implementing Units Under Rcrp-2.
The Ministry of Finance, Economic Planning and Decentralization through the Department of Economic Planning and Decentralization now invites sealed Bids from eligible Bidders for the Supply and Delivery of ICT and Office Equipment for Project Coordinating Unit and Project Implementing Units Under Rcrp-2, as summarised below;
| Lot No. | Description of Services or Related Goods | Quantity | Delivery Period |
| 1(1.1) | All-in-One Desktop Computers | 5 | Six (6) Weeks to Eight (8) Weeks |
| 1(1.2) | Laptops | 40 | Six (6) Weeks to Eight (8) Weeks |
| 1(1.3) | Antivirus for Computers | 50 | Six (6) Weeks to Eight (8) Weeks |
| Lot No. | Description of Services or Related Goods | Quantity | Delivery Period |
| (2.1) | Android Communication Devices | 30 | Six (6) Weeks to Eight (8) Weeks |
| (2.2) | iOS Communication Devices | 10 | Six (6) Weeks to Eight (8) Weeks |
| (2.3) | Tablets | 20 | Six (6) Weeks to Eight (8) Weeks |
| (2.4) | Electric Extensions | 30 | Six (6) Weeks to Eight (8) Weeks |
| (2.5) | External Hard Drive | 40 | Six (6) Weeks to Eight (8) Weeks |
| (2.6) | Power Bank | 20 | Six (6) Weeks to Eight (8) Weeks |
| Lot No. | Description of Services or Related Goods | Quantity | Delivery Period |
| (3.1) | Heavy Duty Printer | 1 | Six (6) Weeks to Eight (8) Weeks |
| (3.2) | Multi-purpose Printer | 5 | Six (6) Weeks to Eight (8) Weeks |
| (3.3) | Monochrome Printer | 2 | Six (6) Weeks to Eight (8) Weeks |
| Lot No. | Description of Services or Related Goods | Quantity | Delivery Period |
| (4.1) | Server | 1 | Six (6) Weeks to Eight (8) Weeks |
| (4.2) | Network Switch | 2 | Six (6) Weeks to Eight (8) Weeks |
| (4.3) | Portable Router | 2 | Six (6) Weeks to Eight (8) Weeks |
| (4.4) | Network Drum | 1 | Six (6) Weeks to Eight (8) Weeks |
| (4.5) | Server Rack | 1 | Six (6) Weeks to Eight (8) Weeks |
| (4.6) | RJ Connectors and Boots | 200 | Six (6) Weeks to Eight (8) Weeks |
| (4.7) | UPS for Desktop Computers | 5 | Six (6) Weeks to Eight (8) Weeks |
| (4.8) | Computer Tool Box | 2 | Six (6) Weeks to Eight (8) Weeks |
| (4.9) | Firewall | 1 | Six (6) Weeks to Eight (8) Weeks |
| (4.10) | Dust Blower | 1 | Six (6) Weeks to Eight (8) Weeks |
| Lot No. | Description of Services or Related Goods | Quantity | Delivery Period |
| (5.1) | Air conditioner | 1 | Six (6) Weeks to Eight (8) Weeks |
| Lot No. | Description of Services or Related Goods | Quantity | Delivery Period |
| (6.1) | Digital Camera | 2 | Six (6) Weeks to Eight (8) Weeks |
| (6.2) | Professional Ring Light | 2 | Six (6) Weeks to Eight (8) Weeks |
| (6.3) | Microphone | 4 | Six (6) Weeks to Eight (8) Weeks |
| (6.4) | Digital Recorder | 1 | Six (6) Weeks to Eight (8) Weeks |
| (6.5) | Drone | 1 | Six (6) Weeks to Eight (8) Weeks |
| Lot No. | Description of Services or Related Goods | Quantity | Delivery Period |
| (7.1) | Television Screen | 2 | Six (6) Weeks to Eight (8) Weeks |
| (7.2) | Video Conference facility equipment | 2 | Six (6) Weeks to Eight (8) Weeks |
3. Bidding will be conducted through National Competitive Procurement using a Request for Bids (RFB) as specified in the World Bank's "Procurement Regulations for IPF Borrowers" dated February, 2025 ("Procurement Regulations"), and is open to all eligible Bidders as defined in the Procurement Regulations.
4. Interested eligible bidders may obtain further information and inspect the Bidding Documents from the Procurement Unit at the address given at paragraph 9a below from 08.00 to 12-00; 13.00 to 16.00 hours' local time (Monday to Friday, except national public holidays).
5. The bidding document in English may be purchased by interested Bidders upon payment of a non-refundable fee of Ten Thousand Malawi Kwacha (MKW 10,000.00) or in a convertible currency. The method of payment will be Cash or a bank-certified cheque.
6. Bids must be delivered to the address below in 9b below on or before 17th March, 2026 at 14.00 hours. Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders' designated representatives and anyone who chooses to attend at the address in 9c below after the closing time (14.00 hours) Local time.
7. All Bids must be accompanied by a Bid Securing declaration.
8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder's beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.
9. The addresses referred to above are:
a) Inspection and Purchase of Bid documents:
The Project Coordinating Unit
Regional Climate Resilience Program
Chinula Street, Area 12, Near Wamkulu Palace gate No. 42
City: Lilongwe
Country: Malawi
b) Address for Submission of Bids
The chairperson
Internal Procurement and Disposal Committee
Department of Economic Planning and Development
Regional Climate Resilience Program
PO Box 30136, Capital City.
Lilongwe
Tender box situated at the Reception
c) Bid Opening
Regional Climate Resilience Program,
Chinula Street, Area 12, Near Wamkulu Palace gate No. 42
City: Lilongwe
Country: Malawi