PROCUREMENT REFERENCE NUMBER: ESC041/NCB/S/FY25-26

DATE OF ISSUE OF BIDDING DOCUMENT: Tuesday, 17th February 2026

The Electricity Supply Corporation of Malawi Limited (ESCOM), a state-owned company, has budgeted funds for the procurement of Supply and Delivery of Oils and Lubricants.

The Corporation now invites sealed bids from eligible bidders for the following:

Bidding will be conducted in accordance with National Competitive Bidding (NCB) procedures specified in the Malawi Public Procurement and Disposal of Public Assets Act, 2025.

Interested eligible bidders may obtain further information and inspect the Bidding Documents from ESCOM's Procurement Division at the address given in paragraph 8(a) below from 08:00 to 12:00 hrs and 13:00 to 16:00 hrs local time (Monday to Friday) except national public holidays.

A complete set of Bidding Documents in English language may be purchased by interested bidders at 8(b) below upon payment of a non-refundable fee of MK10,000.00. The method of payment will be cash or bank certified cheque. The document may be collected by the bidder.

Bids must be delivered to the Tender Box at address at 8(c) below on or before Friday, 13th March 2026 at 10:00 hours local time. Electronic bidding will not be permitted and Late Bids will be rejected. Bids will be opened in the presence of the bidders' representatives who choose to attend at the address 8(d) below on Friday, 13th March 2026 at 10:00 hours local time.

Bids must be accompanied by a Bid Security as specified in the Bidding Documents or a Bid Securing Declaration Form if the Bidder is 100% owned by Malawian Nationals. The Bid Security must be in the form of a Bank Certified Cheque or Bank Guarantee issued by a reputable bank agreeable to the Purchaser.

Addresses for Inspection, Purchase, Submission and Opening of Bids

(a) Address where Bids will be inspected and issued from:

ESCOM House Annex Building
Second Floor
Procurement Division
9 Haile Selassie Road,
P.O. Box 2047
BLANTYRE

(b) Address where Bids will be purchased:

Accounts Office
ESCOM
Umoyo House, Third Floor
Victoria Avenue
BLANTYRE

(c) Bank Details where cash can be deposited for Request for the Tender Document purchase:

FDH BANK
Account Name: ESCOM LIMITED
Account No.:185000006243
Account Branch: Umoyo Branch

(d) Address where Bids will be deposited:

ESCOM House Annex Building
Tender Box situated at IT Reception
9 Haile Selassie Road,
P.O. Box 2047
BLANTYRE

(e) Address where Bid Opening will take place:

MPEMBA TRAINING CENTRE
BLANTYRE