1.0. Introduction
Founded in 2000, Global AIDS Interfaith Alliance (GAIA) is a fully registered Non-Governmental Organization in Malawi. GAIA's aim is to provide health services, targeting prevention, care and support in rural communities in hard-to-reach areas affected by HIV/AIDS, TB and Malaria. In addition, GAIA is committed to strengthening the Malawian health system for the long term, through the GAIA Nursing Scholarship program and Mobile Health Clinics.
GAIA seeks to pre-qualify legally registered vendors that are reliable, competent, and experienced enough to supply various goods, supplies and services for the calendar year April 2026 through March 2027.
GAIA invites applications from interested suppliers who wish to be shortlisted for our list of pre-qualified suppliers for the following
| Lot Number | Description |
| 01 | Stationery & Office Supplies e.g. Printing Paper, Pens, Toner/Cartridges, Files, Folders etc. |
| 02 | IT Equipment e.g. desktop and laptop computers, cameras, hard drives, monitors, printers, projectors, photocopiers etc. |
| 03 | Vehicle Hiring-Blantyre, Chikwawa, Lilongwe, Zomba, Mangochi, Mulanje, Phalombe, and Mzimba. |
| 04 | Accommodation - Blantyre, Lilongwe, Mzimba, Mzuzu, Mponela, Mangochi, Kasungu, Mulanje, Chikwawa, Nsanje, Dowa, and Thyolo |
| 05 | Printing and Photocopying Services e.g. registers, posters, reports, manuals, etc. |
| 06 | Safety Equipment and Protective Wear e.g. rain coats, boots, backpacks, reflective gear, etc. |
| 07 | Renovations (electrical, carpentry, plumbing and welding) - Blantyre, Mulanje, Phalombe, and Mangochi |
| 08 | Office Cleaning, Fumigation and Disinfection services (both inside and outside) in Blantyre, Mulanje, Phalombe, and Mangochi. |
| 09 | Security Services (Guarding) – Blantyre, Mulanje, Phalombe, and Mangochi. |
| 10 | Motor Vehicle & Motorcycle Maintenance services (Toyota, Nissan, KIA, Mitsubishi, Honda, Yamaha)-Blantyre, Mulanje, Phalombe, and Mangochi |
| 11 | Removals and Relocation Services. |
| 12 | Office Furniture eg office desk, chairs, filing cabinets, shelves, etc. |
| 13 | Insurance Services (vehicles, property, equipment). |
| 14 | Construction/Renovation (up to MWK100M). |
| 15 | Branding Services (Branding T-Shirts, Embroidery, Banners, posters, Zitenje etc). |
| 16 | Hardware Items (Plumbing, Welding, Paint, etc.). |
| 17 | Photography services (videography, still pictures, documentary, etc) |
| 18 | Language translation, e.g., written, audio |
| 19 | Food items and groceries, e.g. cooking oil, soap, sugar, etc |
| 20 | Tailoring services, e.g., nurses' uniforms. |
| 21 | Medicines/drugs |
| 22 | Surgical materials. |
| 23 | Auto-spares eg. tires, triangle plates, Jack, steering cover, mates-Blantyre, Mulanje, Phalombe, Zomba, and Mangochi. |
| 24 | Taxi services-Blantyre, Mulanje, Phalombe, Zomba, Mangochi, Lilongwe, and Mzuzu. |
| 25 | Conference package (hall hire, lunch and Refreshments for Meetings and Workshops) - Blantyre, Lilongwe, Mzimba, Mzuzu, Mponela, Mangochi, Kasungu, Mulanje, Chikwawa, Nsanje, Dowa, and Thyolo |
| 26 | International travel agent (air). |
| 27 | CCTV Installation services. |
| 28 | International travel insurance services. |
| 29 | Human Resource consultancy services. |
| 30 | Technical skills training services (Tailoring, Knitting, Greenhouse management, Welding, Carpentry etc |
| 31 | Welding services |
| 32 | Carpentry services. |
| 33 | Footwear (Nurses' shoes, Clogs, etc.) |
| 34 | Internet services |
| 35 | Vehicle tracking services. |
Eligible suppliers should include the following information
1. Company Profile.
2. Physical Address.
3. Valid Contact Numbers.
4. Registration Certificate or Certificate of Incorporation.
5. MRA Tax Certificate (TPIN letter).
6. VAT Certificate.
7. Withholding Tax Certificate.
8. ODPP (PPDA) Registration Letter.
9. NICC Certificates for contractors.
10. List of References for relevant works done in the last 2 years (name of dient, contract amount, contract period, and description of goods/ services supplied)
11. Indicate whether or not the supplier will accept LPOS
Applicants may apply for one category or several categories. Note that every application for any category should be in a separate document/envelope.
Completed applications need to be submitted in a sealed envelope clearly marked "Pre-Qualification of Suppliers for Goods and Services - Lot Number." They must be deposited in the Tender Box at the GAIA Limbe Offices Reception on or before 13th March, 2026, at 12 noon:
Sealed Envelopes should be submitted to the address below:
The Chair
Internal Procurement and Disposal Committee
Global AIDS Interfaith Alliance (GAIA)
4th Plot Partridge Avenue, along the Limbe Leaf Tobacco Company
P.O. Box 51428
Limbe
Malawi
Cel: +265 888 17 18 69
+265 888 32 32 37
E-Mail: finandadmin@gaiamalawi.org cc nelsonkhozomba@gaiamalawi.org hopebowa@gaiamalawi.org